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Hearing Procedures

The following are guidelines for the order of events for a Carroll Conduct Board hearing. They may be modified as circumstances require. The technical rules of evidence applicable to civil and criminal cases do not apply. Carroll Conduct Board hearings shall be closed except for participants/observers identified above. For incidents involving more than one student, the hearing may be conducted as a joint hearing. All Carroll Conduct Board hearings are recorded.

These guidelines also apply to cases involving student organizations, fraternity and sorority organizations, clubs and teams. In these cases, the organization must designate a member to act as the representative during the hearing.

Advisors

Students may elect to have a member of the Carroll University faculty or staff accompany them. The advisor is not entitled to address the Carroll Conduct Board or act as an advocate at the hearing. The advisor’s role may be to assist the student in preparing a statement prior to the hearing, in understanding the conduct process, and in seeking answers to any questions that the student may have. Violations of these guidelines may result in the advisor being excused from the hearing.   

Family Members

A family member may be present during the proceedings and provide support in the process. Family members may not communicate with Carroll Conduct Board members during the hearing. Questions may be sent to the Office of Student Conduct.

Attorneys

Attorneys may not attend the hearing, unless the attorney is a family member attending under subsection 2, above. For cases of Sexual Misconduct, please see the Sexual Misconduct Procedures section.

If you are interested in having an advisor, any witnesses, a parent/guardian at your hearing or if you have any questions regarding the Carroll Conduct Board please contact the Office of Student Conduct at jeisch@carrollu.edu

Carroll Conduct Board Pre-Hearing Procedures

  1. Not less than 48 hours before the hearing is scheduled to begin, the Office of Student Conduct will provide, in writing, to the complainant (if applicable) and accused, the names of the members of the Carroll Conduct Board assigned to hear the matter. If either the complainant (if applicable) or accused has a valid basis for believing that a member of the Carroll Conduct Board assigned to hear the matter is biased, the student shall put his/her reasons in writing and submit them to the Office of Student Conduct not less than one full business day prior to the hearing date. The Office of Student Conduct will determine whether to replace the board member in question. The fact that a board member is known to a student is not a reason for exclusion.
  2. The complainant and the accused must provide to the Office of Student Conduct the names of their witnesses, if any, not less than 48 hours prior to the hearing.
  3. If at any time during the course of the hearing an individual exhibits behavior or language that is disruptive or threatening, the person shall be dismissed and the hearing will continue without the person’s presence.
  4. The Carroll Conduct Board members will have the student’s conduct record available to them to help inform the members’ decisions regarding sanctions in the case.
  5. The complainant (if applicable), the accused, and any witnesses (if applicable) may speak from personal knowledge about the incident. Character witnesses are not permitted.
  6. A student may refuse to answer any question; however, the Carroll Conduct Board will decide the matter based upon the information available.

Carroll Conduct Board Order of Proceedings at Hearing

  1. An electronic or other verbatim record will be made of all hearings. This record will be retained for seven years from the last incident date. In cases of suspension and/or dismissal, the electronic record shall be retained with the student’s record.
  2. The Chair will have all parties introduce themselves, explain the purpose of the hearing, address the issues of honesty and confidentiality, and explain the role of advisors, if any are present.
  3. Verbal and written affirmation of an honesty statement will be completed by the accused, complainant (if applicable), and witnesses (if applicable).
  4. The Chair will read the alleged violations of the Student Code of Conduct brought against the accused. The accused is given the opportunity to accept or deny responsibility for each of the alleged violations.
  5. The Chair will read aloud the complaint report.
  6. If applicable, the complainant filing the complaint report will have an opportunity to present his/her statement.
  7. The board will ask questions of the accused, complainant (if applicable) and any witnesses (if applicable).
  8. The complainant and accused will have an opportunity to question the other through the Chair.
  9. If applicable, witnesses will be brought into the room individually, to make their statement and answer questions from the board.
  10. The complainant (if applicable) and the accused, respectively, will have the opportunity to make a final statement to the board.
  11. The board will deliberate in private, and make a decision regarding responsibility and recommend sanctions to the Vice President of Student Affairs. If the student is found responsible, the Chair will impose any sanctions.
  12. The Chair or appointed designee shall be responsible for providing written notification of the decision and sanctions to the accused and complainant (if applicable) once a decision has been reached. A written decision will be sent to the accused student not more than five business days after the date of the hearing.
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